Board Policy - Records Retention and Disposition Schedule MI-1

The State Archives, State Department, pursuant to section 57.25 of the Arts and Cultural Affairs Law, and Part 8 of the Official Compilation of Codes, Rule, and Regulations of the State of New York, has requested for the legal disposition of office records and adoption of Disposition Schedule MI-1. 

The Board of Trustees of ¿ì²¥ÊÓƵ Cortland Community College thereby adopts the Records Retention and Disposition Schedule MI-1, issued pursuant to Article 57.25 of the Arts and Cultural Affairs Law and Part 8 of the Official Compilation of Codes, Rule, and Regulations of the State of New York, which contain the minimum retention periods for public community college records for use by all college officers in disposing of public community college records listed therein. 

  1. Ensure that records are retained as long as needed for administrative, legal, and financial purposes; 
  2. Ensure that state and federal record retention requirements are met; 
  3. Ensure that record series with enduring historical and other research value are identified and retained permanently; and 
  4. Encourage and facilitate the systematic disposal of unneeded records. 

3/18/76 – Resolution #1975-76-23 – Records Retention and Disposition 4/24/86 

3/23/89 – Resolution #1988-89-68 – Records Retention and Disposition Schedule CC-1 5/10/2007 

11/10/2016